Pro Forma Invoice Generator

Create a pro forma invoice to quote a sale before it is finalised - itemise goods, prices and terms so buyers can confirm and arrange payment, download as PDF or Word.

Create Pro Forma Invoice How it works

Free to start · PDF & Word download · No credit card required

What is a pro forma invoice?

A pro forma invoice is a preliminary bill of sale sent to a buyer before the goods or services are delivered. It sets out the items, quantities, prices, taxes and terms so the buyer can confirm the order, arrange finance, or open a letter of credit. It is not a demand for payment and is not used for accounting like a final invoice.

Create a professional pro forma invoice online

The Invoxaco Pro Forma Invoice Generator lets you produce a clean, professional pro forma invoice in minutes — no design skills or expensive software needed. Fill in a simple guided form, preview the result instantly, and download a print-ready PDF or an editable Microsoft Word file. Your company logo, brand colour and signature are applied automatically to every document you create.

Built to a professional international standard suitable for businesses in the United States, United Kingdom, Canada, Australia, Ireland and across Europe, the Pro Forma Invoice Generator helps freelancers, small businesses and enterprises create accurate, consistent documents that look great and read professionally.

How to create a pro forma invoice in 3 steps

Step 1

Open the generator

Click “Create Pro Forma Invoice” to open the online form — free, with no software to install.

Step 2

Fill in your details

Complete the guided fields. Your logo, branding and signature are added automatically.

Step 3

Preview & download

Preview instantly, then download as PDF or Word — or email it to your client directly.

Why use the Invoxaco Pro Forma Invoice Generator?

Fast & easy

Create a polished pro forma invoice in minutes with a simple guided form.

PDF & Word export

Download a print-ready PDF or an editable Microsoft Word document.

Your branding

Add your logo, brand colour, signature and stamp for a professional finish.

International standard

Neutral, professional wording suited to the US, UK, EU, Canada & Australia.

Secure & private

Your data stays private and your documents are yours to keep.

Reuse anytime

Save your documents and duplicate or edit them whenever you need.

Frequently asked questions

A pro forma invoice is a preliminary bill of sale sent to a buyer before the goods or services are delivered. It sets out the items, quantities, prices, taxes and terms so the buyer can confirm the order, arrange finance, or open a letter of credit. It is not a demand for payment and is not used for accounting like a final invoice.

A pro forma is issued before the sale is confirmed and is provisional - values can still change. A final (commercial) invoice is issued once the sale is agreed or the goods ship, and is the document used for payment, accounting and customs. Many businesses send a pro forma first, then a matching final invoice.

Yes. Build it with the guided form, preview instantly, and download a print-ready PDF, or an editable Microsoft Word (DOCX) file on Pro and Premium plans.

Yes. The format is accepted for quotes and international trade in the US, UK, EU, Canada, Australia and beyond, with tax, shipping and validity fields buyers and banks expect.

Yes. Your logo, colours and details apply automatically to every pro forma invoice you create.

Ready to create your pro forma invoice?

Start now — it’s free, and your first document takes just a couple of minutes.

Create Pro Forma Invoice now